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Jr. Project Coordinator and Logistics Liaison in Morton Grove, IL at Bunzl Distribution

Date Posted: 10/30/2018

Job Snapshot

Job Description

The Junior Project Coordinator and Logistics Liaison primary responsibilities are to follow established protocols and procedures in performing administrative support related to daily shipping activities of Keenpac products.  This position functions as a liaison to the BIS team in providing seamless support to the Keenpac team related to terminal locations for international and domestic shipments.  This role also supports Keenpac Management and Sales teams in some aspects of evaluating, quoting and project management related tasks to provide clients with best in class solutions.

Your career path has many avenues available for you to succeed. Are you looking to advance at a rate that matches your ambition and skill set? At Bunzl, we understand and want to invest in you. With our multi-career options, you’ll not only be able to find the adventure you are looking for today, but can be confident that new opportunities will be there for advancement in your future. 

  • Review, coordinate and follow up with shipping locations on orders to maintain accuracy and meet project timelines
  • Monitor and communicate with Project Coordinators all requests for early/late delivery of orders
  • Perform quality control on purchase orders received and create shipment POs and process order with BIS team
  • Perform quality control on ELC’s and submit to BIS team for costing and/or item set up
  • Prepare and distribute daily ‘Current P.O. Status Update’ reports and weekly ‘Production Reports’ in coordination with data received from BIS
  • Prepare and distribute customer specific trackers such as the Sephora Hub Tracker
  • Investigate and resolve inventory discrepancies related to supplier over/under run and issue revised paperwork
  • Report on urgent deliveries as well as obtain proof of delivery
  • Maintain Keenpac Duty/HTS files
  • Track, update, and communicate changes to Keenpac key contact files to include suppliers, Keenpac global locations, and Bunzl Shanghai
  • Create and submit packing lists for all orders
  • Assist Accounting team in resolving open questions related to freight on customer accounts
  • Learn and adhere to Keenpac’s Project Management processes (receipt of initial inquiries, review against criteria, ongoing liaison to management team, planning, executing, controlling, and completing the work required to achieve a specific result per client expectations/P.O.)
    • Evaluate inquiries, determine resources needed (art, manufacturing, sourcing)
    • Select appropriate vendors for projects and obtain minimum number of bids per procedures
    • Submit bid for review and approval from Manager of Project Management
    • Issue purchase orders to approved suppliers
    • Create and manage the quote request /bid sheet
    • Create and maintain required fields within MAS / JD Edwards with accuracy and timeliness
    • Coordinate complex projects using Keenpac’s project Management Tracking tool
    • Initiate communications with Bus Dev team members of significant changes or identified challenges and proposed solutions
  • Manage overall project timeline to meet deadlines and alert others in order to stay on track or agree to necessary changes and document them
  • Maintain client information and project filing system
  • Support required data integrity for all on demand reporting (MAS / JD Edwards, Bid sheets on shared drive, Client quotes, project timelines, etc.)
  • Support accurate and timely information flow
  • Re work, modify and maintain supplier key contact list
  • Accurately create reports to distribute on a daily basis

 Requirements:

  • Bachelor’s degree preferred
  • A minimum of 4 years’ work experience related to project management strongly preferred
  • Strong Excel skills
  • Must have a strong sense of quality control for your own work
  • Effective project management skills to meet or exceed goals
  • Detailed oriented to ensure accuracy in project bids and price offers
  • Time management skills are a must
  • Ability to work in a fast pace environment
  • Effectively communicate both orally and in written form with management, internal and external customers
  • Demonstrate the ability to anticipate and solve problems
  • This position will require travel.
  • Must have the ability to lift heavy objects (up to 25 pounds) with or without reasonable accommodations
  • May be required the ability to identify and discern colors accurately, to focus and see both close up and far away

So, what are you waiting for? A new career awaits you with endless opportunities.

Bunzl is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non-Food Retail, and Safety industries. We have grown both organically and through acquisitions to sales in excess of $10 billion.  Bunzl North America is headquartered in St. Louis, Missouri.  Bunzl North America owns and operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada and parts of the Caribbean and Mexico. With more than 5,000 employees and 400,000 plus supplies, Bunzl is regarded as a leading supplier in North America.

Bunzl Distribution offers competitive salaries, a comfortable work environment, and a full range of benefits including a 401k with a company match.

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.